MANUAL
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AI
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AI workflow: Automatically detect plausibilities
Introduction
In accounting, errors rarely go unnoticed in large cases—they arise in mass business: duplicate receipts, incorrect tax codes, unusual account assignments, period errors. Traditional controls are tedious and often performed too late. In invoicing processes, duplicate payments are a well-known problem; 0.1–0.5% of invoices are estimated to be paid twice.
use case
TAXPOINT creates a review queue for anomalies so that humans only have to deal with genuine exceptions:
Duplicate detection (similar document numbers, same amount, same supplier, variations in spelling)
validity checks
Tax amount does not match tax rate
Supplier suddenly treated differently (VAT logic/tax code)
unusual fluctuations (amount, frequency)
Recurring entries on "new" accounts
Explanatory notes ("Why flagged?" + reference documents/history)
Checklist per client/period: "Top anomalies" instead of 100% review
Why it works better with TAXPOINT DMS
Document + posting in the same context: Duplicates and patterns are best recognized when the document pool, history, and filing are neatly aligned.
Semantic search & metadata: Duplicates are often "almost identical" – DMS context + AI similarity search is more powerful here than pure rules.
Audit trail & versioning: Important for law firms: who checked which anomalies, what was corrected, which documents were used as a basis.
BMD/DATEV connection: Anomalies can be sent directly to the workflow as "cases to be clarified" instead of via voice commands or Excel lists.
Private AI: Verification logic accesses a lot of sensitive document data—this must run in a secure setup.
procedure
Documents/records end up in TAXPOINT (upload/interface/sync)
AI checks for duplicates and plausibility and creates an exception queue
Accountant works through the queue (confirm, correct, trigger query)
Result is included in posting/revision (BMD/DATEV)
time saving
Manual: 30–90 minutes per client/month (random checks, searching for "similar" documents, follow-up research, correction loops) – significantly more for problematic clients.
With TAXPOINT: 10–30 minutes of targeted review of the marked exceptions
Savings: 20–60 minutes per client/month plus less costly rework (because errors become visible earlier).