AI workflow: Q&A speedup

Introduction

In due diligence, Q&A is the bottleneck: questions come in waves, duplicate each other, jump between legal/finance/HR—and every answer must be reliable. The time killer is rarely "knowledge," but rather searching, verifying, coordinating, and remaining consistentacross hundreds of answers.

use case

DEALPOINT created:

• Duplicate/similarity check: detects repeated or semantically identical questions
• Topic routing: Legal/Tax/Finance/HR assignment + suggested owner
• Draft responseexclusively from the data room
• Quotations/references(document, page/paragraph) directly in the draft
• Consistency checkagainst previous Q&A answers (contradictions, differing figures, other definitions)
• Optional: Q&A snapshot(top risks, open issues, SLA status)
  
  

Why DEALPOINT DMS works better

• Source purity:Answers are derived solelyfrom documents in the data room—including clean citation logic.
• Auditability & control:Every draft is traceable (source, version, time), approval remains with the team.
• Process proximity:Q&A is not a "side chat," but directly on the Q&A board with status, owner, and history.
• Secure processing:the most sensitive content remains in your private environment; AI makes suggestions but never sends anything.
  
  

procedure

1. Questions are coming in on the Q&A board.
2. DEALPOINT clusters/triages and suggests owner + priority
3. AI creates draft response with quotes from the data room
4. Reviewer validates, adjusts, approves
5. Answer is documented in the Q&A board; consistency is checked on an ongoing basis.

time saving

• Manual: 10–25 minutes per question (searching, copy/paste, references, coordination)
• With DEALPOINT: 3–8 min review/validation per question
  Savings: 7–17 min per question
  With 150–400 questions per deal: ~18–110 hoursof deal time (depending on intensity & iterations)